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T&M

Time and materials

A time and materials contract bills for hours actually worked rather than for a fixed scope at a fixed price.

How it works in practice

You agree an hourly or daily rate and a cadence of reporting, then pay for what is delivered. Because scope is not frozen, priorities can change between sprints without renegotiating a contract. The trade-off is that the total is not known in advance, which is why caps and milestone reviews matter.

When it fits

  • β†’Requirements will genuinely evolve during the work
  • β†’You want the ability to reprioritize every sprint
  • β†’The work is maintenance or continuous improvement

When it does not

  • β†’A board or client has approved a fixed number that cannot move
  • β†’The scope is genuinely well understood and stable
  • β†’Nobody on your side will review the weekly output

What it costs

Usually cheaper overall than fixed price, because fixed-price quotes include a risk premium for the unknowns.

Frequently asked questions

How do we control a T&M budget?

A monthly cap, a weekly demo, and a written change log. Those three controls remove most of the risk people associate with T&M.

Fixed price or T&M?

Fixed price transfers risk to the vendor and you pay for that transfer. T&M is cheaper when both sides are honest and reviewed regularly.

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